Important tax deadlines - when to pay VAT, income and ZUS

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Each entrepreneur is obliged to pay various taxes, incl. income taxes, VAT or local taxes. The regulations set specific dates on which a given tax must be paid, therefore every entrepreneur should know all important tax deadlines. This is extremely important because failure to pay the tax on time has negative consequences. We describe all the important tax terms below!

Basic important tax terms

Entrepreneurs, depending on the form of taxation or whether they have applied for VAT, will cover other tax deadlines. The basic tax terms are presented in the table below.

Type of duty

Deadline

Obligations under PIT

Settlement on the tax card

7th day of the month for the previous month

Settlement of a lump sum on recorded revenues

20th day of the month for the previous month

Settlement in the case of a flat tax or tax scale

20th day of the month for the previous month

Obligations under VAT

Monthly VAT settlement (JPK_V7M)

25th day of the month for the previous month

Quarterly VAT settlement (JPK_V7K)

25th day of the month for the 1st and 2nd month of the quarter - the record part,

25 day of the month following the quarter to which the settlement relates - the recording part for the third quarter of the month and the declaration part for the entire quarter

Sending VAT-EU summary information

25th day of the month for the month in which the intra-community service provision or intra-community service transaction took place

VAT settlement from the EU VAT OSS procedure the last day of the month following the completed quarter
VAT settlement from the IOSS VAT import procedure the last day of the month for the previous month
From October 2020, all active VAT payers do not submit the VAT-7 / VAT-7K declaration or the JPK_VAT file, because these declarations have been replaced with the JPK_V7M (monthly settlements) and JPK_V7K (quarterly settlements) structure. It is an extensive, new scheme, consisting of a registration and declaration part - therefore taxpayers do not have to send files and declarations separately. From January 2020, tax liabilities due to VAT, PIT and CIT (in the case of legal persons) are paid to an individual tax micro-account, the number of which is fixed and does not change after the property of the tax office changes.

Important tax deadlines - annual returns

By meeting important tax deadlines during the year, each taxpayer is also required to settle accounts with the office after the year ended. In this case, there are also different tax deadlines depending on the selected form of taxation:

  • PIT-28 should be submitted by the end of February of the year following the tax year (in 2021 it was until March 1);
  • until April 30 of the year following the tax year, a tax return is submitted on the amount of income earned (or loss) in the tax year (PIT-36, PIT-36L, PIT-37, PIT-38, PIT-39). Within this period, one should also pay, if it results from the submitted tax return, the difference between the tax due and the sum of the advances due for the year transferred to the account of the tax office;
  • PIT-11 is information about the taxpayer's income, which must be submitted by January 31 for the previous year only electronically to the Tax Office, and to employees it must be issued by the end of February;
  • PIT-4R is submitted by January 31;
  • PIT-8AR is due by January 31 for the previous year.

Important tax deadlines - ZUS contributions

Entrepreneurs must also remember about settlements with institutions other than the tax office. One of them is the Social Insurance Institution (ZUS), and the settlement dates depend on the fact of hiring employees. Therefore:

  • by the 10th of each month, contributions are paid for an employer not employing employees;
  • by the 15th of each month, contributions are made for employees and for the employer hiring employees.

Other important tax deadlines

An entrepreneur who starts running a business, as well as one who has been running his own business for years, has the option to choose or change the form of taxation. For this purpose, it is necessary to submit the CEIDG-1 form (or its update) in due time. The taxpayer may choose:

  • 19% tax rate (flat tax), tax scale (17% and 32%) or lump sum - the deadline for submitting CEIDG-1 expires on the 20th day of the month following the month in which the taxpayer earned his first income in the tax year, or at the end of the tax year, if the first such revenue was achieved in December of the tax year;
  • tax card - the deadline for submitting CEIDG-1 is January 20 or before the start of operations.

Start a free 30-day trial period with no strings attached! The CEIDG-1 application should be submitted within 7 days from the moment of the change. A similar period of 7 days applies to the submission of the VAT-R form to the office, through which entrepreneurs register for VAT in the case of performing taxable activities or in the case of registration for VAT-EU, if they make transactions with foreign entities. An entrepreneur may also change taxation in the form of a tax card to other forms of taxation, however, this change must take place at the latest on January 20 of the tax year in which he will apply the new form. From January 1, 2020, the provisions on the white list of VAT taxpayers also apply. Pursuant to Art. 22p paragraph. 1 point 2 of the PIT Act in a situation where two conditions are met:

  • the buyer will make the payment for the invoice with a minimum value of PLN 15,000 to an account other than that included on the date of the transfer order in the list of entities referred to in Art. 96b paragraph. 1 of the VAT Act (i.e. the white list of VAT taxpayers),
  • the seller is an active VAT payer

- the buyer will not be entitled to recognize such an expense in tax deductible costs. In addition, the buyer is jointly and severally liable with the seller for the VAT liability. To protect yourself from the negative consequences of making a payment to an account outside the white list of VAT taxpayers, it is enough to submit a ZAW-NR notification to the office, in which the taxpayer informs about the occurrence of such a situation. The deadline for the effective submission of the notification is 3 days from the date of the transfer. The Anti-Crisis Shield has extended the deadline for submitting the notification from 3 to 14 days in the period of the epidemic threat and epidemic status announced in connection with COVID-19.