Company structure - does it have to be organized?

Service Business

At the beginning of the company's operation, its clear structure is rarely established. Each company has to develop its own model, get to know employees, check what structure of the company will be the best for it. It happens that it creates itself and turns out to be not fully ordered. Could this be allowed to happen or would it be better to establish it exactly? Please read this article where we will try to answer these questions!

What is company structure?

Consideration on this subject should begin with determining what the structure of the company actually is. This term defines the connections and dependencies between individual employees or organizational units in the enterprise. Its presence allows for a clear definition of the tasks of individual people and the degree of their responsibility. Its shape, in turn, should depend on the strategy adopted in the company.

It is best if the structure of the company is written down, and it should consist of a description of individual positions (scope of tasks and responsibilities) and its graphic record, showing the relationships and dependencies between units.

The structure of the company can be both rigid and fluid. The first is to establish it in advance and stick to it in every situation. In the second case, on the other hand, there is no problem with the composition or teams, their tasks and the required skills changing depending on the needs.

Company structure - types

The structure of the company can be of different types. However, it is difficult to clearly define which of them are better and which are worse. Everything is an individual matter and depends on the company's needs. In our article, we will take a closer look at the flat and slender structure.

Flat structure - in this type of company structure, very often one manager manages many employees or groups of employees. The organization is not extensive. This type of way of organizing the company's work generates lower costs, allows for faster and more efficient flow of information and accelerates activities. However, a flat structure can be difficult - one person manages many organizational units, which can make it difficult to reach everyone and monitor any problems.

Slender structure - is the opposite of a flat structure. The manager manages small units, and the structure of the company is much more extensive. Thanks to this, you can perform tasks more efficiently and faster, have more control over what is happening in the company, and it is impossible not to notice that supervising the work of a small group is not as difficult as in the case of managing almost every unit. However, it cannot be denied that the more complex the structure, the more difficult it is to quickly flow information, and its passage through so many units may end up turning it out to be modified, and thus may be untrue. The introduction of a slender structure can also generate higher costs of doing business.

Why should the company structure be organized?

Why is it worth ensuring that the company's structure does not create itself and make every fragment of it orderly? Thanks to this, each employee knows exactly what to do and how responsible the task is. He is clear about his situation, knows what he should focus on the most and be the most effective on.

In addition, thanks to an organized structure in the company, the flow of information and communication between individual organizational units or employees can significantly improve. The better it all works, the greater the involvement of employees and the greater the identification with the company. Each of these factors increases motivation to work.

A clear division of duties also allows you to see which groups or employees work very well, and in which departments of the company certain processes stop and work is going a bit slower. This allows you to verify the problems and difficulties associated with it.

When the company structure is clearly defined and structured, investors can find that the company is being managed well. Since the organization is perfect inside, it is a sign that it is worth working with such a company.

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When is it worth introducing an organized structure of the company?

As we have already mentioned, the structure is often completely disordered at the very beginning of the company's operations. When is it worth starting the organization process?

The first factor that should tell us that it is high time to determine the company's structure is the increase in the number of employees. The more new people at work, the more difficult it is to act without clearly defined responsibilities and responsibilities. Another reason for improving the structure may be problems arising in the company - low productivity, generating too high costs, downtime. In the chaos, it is difficult to find the places responsible for this.

How to create a company structure?

In order to create a good company structure, you first need to know exactly who you are working with and what the people are doing. Therefore, it is necessary to collect as accurate information as possible on this topic. Then, it is worth taking a look at the company's values ​​and assigning all the data that we collected in the first stage of work to them. The next necessary stage is the job description, which should be checked and approved. Once the positions are ready, they can be grouped into departments or other organizational units so that you can define the tasks and responsibilities of each group. Graphical representation of the company's structure is also important.

Company structure should be checked and revised prior to final approval and announcement.