Errors in VAT-EU information - what to watch out for?


Entrepreneurs cooperating with contractors from the territory of the European Union are required to register for VAT-EU, regardless of whether they are active VAT payers in the country or are exempt from it. Registering for VAT-EU and making EU transactions are connected with the obligation to submit VAT-EU summary information. The article describes the main errors in the VAT-EU information. Find out what to watch out for and the most common errors in VAT-EU information!

When to submit VAT-UE?

The VAT-EU summary information is not a settlement declaration, but, as the name suggests, summarizing the EU transactions carried out - but not all. VAT-EU is submitted by active VAT taxpayers who have an active VAT-EU number, if during the settlement period they have made:

  • intra-Community acquisition of goods (WNT),

  • intra-community delivery of goods (WDT)

  • intra-Community supply of services.

In addition, VAT-EU is also submitted, inter alia, by taxpayers exempt from VAT for intra-Community sales of services to which Art. 28b.

Imports of services shall not be shown in the recapitulative note.

From January 2017, VAT-UE is submitted only in an electronic version and with a monthly frequency - until the 25th day of the month after the month in which any of the aforementioned transactions took place.

Errors in VAT-EU information - pay attention to the correct version of the print

On the Internet you can easily find VAT-EU information, not only in the free version of by Advertise "href =" # 50541961 "> for download, but also with the possibility of filling in online. , because in some cases it may turn out that a given version is no longer valid.

In most cases, updates of tax forms are minor changes, but submitting VAT-EU information on an outdated form may result in the office deciding that it has not been submitted at all. Tax authorities accept only the binding versions of the summary information (unless the regulations provide for the so-called transitional period, i.e. the use of old prints for a short time).

In such situations, in order to be sure that the printing is correct, it is worth looking for them on reliable tax services.

Errors in VAT-UE information - incorrect value of the VAT value

One of the frequently occurring errors is showing intra-Community acquisition of goods (intra-Community acquisition of goods) in the gross amount (including output VAT) or including an incorrect tax base of intra-Community acquisition of goods.

The VAT taxable amount is the amount that the buyer has to pay for the purchased goods (purchase price, or if it does not exist, manufacturing cost). This amount includes:

  • taxes, duties, fees and other charges related to the purchase of goods, except for VAT,

  • commissions, costs of packaging, transport, insurance collected by the supplier from entities making intra-Community acquisitions.

No country code before NIP

In the case of foreign transactions with EU countries, entrepreneurs should remember that the NIP (both their and the contractor's) should be preceded by a specific country code (the so-called Polish taxpayer prefix is ​​PL, German - DE, Italian - IT, etc.). It means that a given taxpayer is registered as a VAT-EU taxpayer, and the transaction is settled on intra-Community rules.

Whether the contractor is actually registered for VAT-EU purposes can be checked in the VIES system, which informs about the activity of the VAT-EU number. If the contractor does not have an active VAT-EU number, the sale should, as a rule, be accounted for in accordance with national regulations (i.e. the Polish VAT rate applies).

If the invoice does not include the country prefix before the NIP tax identification number, and the foreign company is in fact registered for VAT-EU and all necessary formalities are completed (e.g. having export documents at the ICS), the lack of the country code before the contractor's NIP tax identification number is simply a technical mistake, which the seller can correct with the help of an invoice correcting formal data.

Start a free 30-day trial period with no strings attached!

Summary information of VAT-UE and VAT settlement declarations

The values ​​of intra-Community supply and intra-Community supply included in the summary information should be equal to the values ​​of the same transactions indicated in the settlement declarations - VAT-7 or VAT-7K. The amounts of intra-Community supply and intra-Community supply in the VAT-EU information are entered in the net amount. Any possible differences in amounts may result from rounding and should not exceed a total of several zlotys.

In the case of intra-Community provision of services, the values ​​may differ due to, inter alia, to determine the place of taxation of services and to charge VAT separately in declarations. Basically, however, the values ​​of the services provided included in VAT-EU will not be higher than the values ​​indicated in the settlement declarations - VAT-7, VAT-7K or VAT-7D.